Technical & logistic information

Suppliers and order forms

All forms of exclusive suppliers of Place Bonaventure and suppliers recommanded by The National Education Fair which you might need for your participation fair are grouped in this section. For specific questions or special request regarding the services and material offered, please communicate directly with the suppliers concerned.

Exhibitor Procedures Manual

The Exhibitor Procedures Manual is an essential reference tool containing all the technical and logistic topics related to your participation in the fair. You will surely find many answers to your questions, wheter concerning the delivery of your equipment, procedures of shipment, material handling, storage, etc. The Procedures Manual is provided to all registered exhibitors at the fair.

Badges

No form is required to receive your exhibitor badges. A maximum of six badges are handed out by standard exhibit space (10' x 10').

Badges are not personalized. They are only identified with the logo of The National Education Fair and the word "Exhibitor", and handed out to the exhibitors and their staff directly at Place Bonaventure.

Distribution of badges

During the set-up day, badges are available at the Exhibitor Services Desk located in the exhibition hall West near the promotor office.

During the fair, badges are handed out to exhibitors at the registration desk located at the entrance of the National Education Fair (level 400).

Opening hours of the exhibitor registration desk

Wednesday, October 16, 2013 : 7:30 am to 4:00 pm
Thursday, October 17, 2013 : 7:30 am to 6:00 pm
Friday, October 18, 2013 : 8:30 am to 5:00 pm

Official Hotel

Hotel Le Dauphin Montreal Downtown 1025 de Bleury Street Montreal (Quebec) H2Z 1M7

Shipping and brokerage services

The exhibition material can be shipped prepaid directly on the exhibition site at the following address:

NOTE: No delivery will be accepted before the set-up day, that is to say Tuesday, October 15, 2013, from 7 a.m.

Official carrier for exhibitors outside Quebec and abroad

Mendelssohn Event Logistic
Bokerage and freit services for international exhibitors

Toll-free: 1.800.665.4627 (ask for the Montreal Office)
Direct line: 514.987.2700, ext. 24
E-mail: jsantini@mend.com

IMPORTANT: Before sending any material through Mendelssohn, please contact them to make previous arrangements.

Set-up and dismantling

Set-up

A set-up day is allocated for the installation of the stands of exhibitors of The National Education Fair, normally the day before the fair opens. During this period, the person responsible for coordinating the logistic and his team will be on hand to assist you and answer your questions.

Exhibitors need a schedule entry to the loading dock of Place Bonaventure, indicating the time you must attend it with your display material (see map of the loading dock access plan). rocesis sent to exhibitors via e-mail a few weeks before the event. Each exhibitor or its carrier must hold and comply with thi schedule to avoid congestion at the loading dock.

Dismantling

No dismantling will be allowed before the closing time of the last day of the fair.

The exit of goods for The National Education Fair starts after the closing of the fair. You or your carrier will have access to the loading dock only when all your material will be brought there.

Detailed dismantling procedures will be distributed to exhibitors during the fair and the logistics team will be on hand to assist exhibitors during this operation.

Exhibitor must vacate the premises leased and the building of any goods and equipment or other objects belonging to him later that same day before midnight. Failure to observe this rule, the exhibitor must pay all expenses that may be incurred to vacate the premises leased and the building, property or goods of the exhibitor, as well as any storage costs.

Loading dock access plan

Click on the loading dock access plan of Place Bonaventure for an enlarge and printable version of the map.

Checklist

We strongly recommand exhibitors to see the checklist below to ensure their place at the fair, to make sure of the good course of their preparation and to get the best costs from the suppliers. The important dates to remember are grouped in this checklist.

Delivery and removal during the fair

To bring in material

During the fair, the delivery to your booth of small boxes or parcels - if it is done manually - is allowed each day 30 minutes before the opening of the doors. For safety issues, no transportation of merchandise is permitted in the exhibit hall during the opening hours of the fair.

To take out material

No exit of material will be permitted throughout the duration of the fair without a specific written authorization from the fair management. Those authorizations are available at the Exhibitor Services Desk located in the exhibit hall west, near the promotor office.

Rules & regulations

Exhibitors must comply with the rules and regulations of Place Bonaventure, in addition to those specified in the registration form of The National Education Fair. We invite you to read them very carefully to avoid any misunderstanding.

• Place Bonaventure Fire Regulations
• Place Bonaventure Rules and Regulations